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How to block a Storage Bin for Stock Removal and provide any business requirements to block the bins?


Answer: We can block a Storage Bin with Transaction Code LS02N- Change Storage Bin or Transaction Code LS06- Block/Unblock Several Storage Bins simultaneously. We use LS06 when we want to block multiple bins at a time based on business requirement. In this document, I have explained the process of Blocking Storage Bin for Stock Removal along with testing document which will be helpful to understand the requirement.

Generally business use this functionality when they want to block specific Storage Bins due to maintenance activities or repairing work or temporarily no use or blocked the stock for specific business purposes. Based on business requirement, we will create multiple reasons in configuration.

1.Master Data Change:

Updating Stock Removal indicator and Reason for a Storage Bin with LS02N Transaction Code. We can configure multiple Blocking Reasons based on business requirement which will be assigned during the process of blocking.

Once you flag the stock removal check box and input the suitable reason for blocking, you need save.

Once you click on save, system will give below successful message.

You can display the Storage Bin with Transaction Code LS03N where the blocking reason and block indicator can be seen. You can find below screen where I highlighted the key fields

We have completed the blocking of Stock Removal for the Storage Bin A-0-1. Now we will do the testing to understand the use of blocking and how does it help business to stop picking or stock removal from specific Storage Bin

2. Testing:

As part of testing, I have taken a Storage Unit which belongs to the Storage Bin A-0-1. Now we will try to transfer the Storage Unit to other storage Bin. You can get the list of Storage units of the bin from standard SAP Reports like LX02/LX03

Display Storage Unit- T Code – LS27

Input Storage Unit and click enter to get the Storage Unit details. You can observe the storage type and bin on the screen.

Now we will test the process of creating Transfer order to move the Storage Unit 1000000036 from A-0-1 to any available storage bin to check the system behavior.

Create Transfer Order with Storage Unit: T Code- LT09

Go to the Transaction Code LT09 and input Storage Unit which needs to be moved along with movement type 999 as shown in below screenshot. After inputting the details, you need to click enter.

Once you click enter, system shows below screen. Check the source details like Plant, Storage Location, Storage Type and Bin etc. Then click on Create Transfer Order. If you want to transfer to specific storage bin, you can input otherwise system will fetch destination storage bin details based on Putaway Strategies.

Once you click on Create Transfer Order, system gives below error message as the source storage bin A-0-1 is blocked for stock removal.

I hope this document is helpful to understand the business requirement and respective solution. Until you unblock the storage bin, system won’t allow to remove/pick any stock from that storage bin.

Thanks for viewing the document. You can share with your network if you like the document and explanation.

Thanks and Best Regards,

Ganesh Padala

ganesh.sap2015@gmail.com

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What is the use of Latest GR Date field in Purchase Order?


Answer: Latest GR date field in Purchase Order item is useful to control the late Goods Receipts. Based on business requirement, this can be used to provide as information to the user who performs Goods Receipt or else to stop GR which happens after the Latest GR date of PO. Generally, business uses this field for information purpose but not to stop GR.

Business can use this field as information or as control to stop GR for the Purchase Orders.

Ex: Delivery date of a PO item is 03.03.2019 and the Latest GR date is maintained as 12.03.2019. And make the message M7163 as E (Error) so system won’t allow any Goods Receipt after 12.03.2019. Similar approach can be used to prompt as information by keeping message M7163 as W (Warning)

Below is the explanation from SAP about the field Latest GR date. I have provided the screenshot from Purchase Order for your reference

Latest Possible Goods Receipt

This is the latest acceptable date for goods receipt (GR).

If goods are received after this date, you will receive either a warning message or an error message, depending on the system setting.
If you receive an error message, you will not be able to post the GR.

Below screenshot shows the Warning message which will be prompted by the system during Goods Receipt

I hope this document is useful for you. Provide your valuable feedback.

Thanks and Best Regards,

Ganesh Padala

ganeshsapmmwm

How to stop the cancellation of Goods Receipt Material Document before cancelling Invoice Receipt Document?


Requirement: Business wants to have control in system to give error if any user tries to cancel GR document without cancelling the IR document. This will be helpful to avoid any inconsistencies between GR and IR.

Solution: We should suggest to use GR Based Invoice verification process to the business if they are not using. If they are already using GR Based IV, it will be fine. As per SAP standard system, there is a configuration where we can setup which movements can be allowed after posting Invoice Receipt for a purchase order.

For example: 122- Return to Vendor should be allowed and 102- Cancel of GR Document should not be allowed

Configuration:

Below configuration needs to be used to put this control. The path for configuration : SPRO- SAP Reference IMG-Materials Management-Inventory Management and Physical Inventory-Goods Receipt-For GR-Based IV, Reversal of GR Despite Invoice

Once you click on the node – For GR-Based IV, Reversal of GR Despite Invoice , below screen will be appeared. Movement types need to be maintained along with check box.

Indicates that in the case of GR Based IV, you can enter a reversal in respect of the purchase order, or a return delivery, even though the corresponding invoice for the goods receipt document has already been posted.

If RevGR desp.IR = X, it means GR cancellation/Return to Vendor can be done without cancelling IR document

If RevGR desp.IR = Blank, it means GR cancellation/Return to Vendor can’t be done without cancelling IR document

Testing:

As the requirement is to test the cancellation of GR Document after posting both GR and IR for purchase order, we can consider that the GR and IR are completed for the Purchase Order. Below is the transaction to cancel the GR document without performing IR cancellation. You can observe the error message based on above configuration.

Transaction Code is MIGO. You can perform the cancellation of Material Document with Transaction Code MBST also. You can observe the error message once you click on Check or Post button

Error details are provided below for the information.

The error message will be given by the system when user tries to cancel the material document without cancelling the IR document when GR Based IV is activated in PO. Below screenshot is provided from the Purchase Order where GR Based IV flag will be available

This error can be resolved if you follow below steps

  1. Cancel IR document with MR8M Transaction Code
  2. Cancel GR document with MIGO-Cancellation or MBST Transaction Code

I hope this support issue document will be helpful for you. Keep learning and sharing. All the Best

Thanks and Best Regards,

Ganesh Padala

ganeshsapmmwm

How to stop the Purchase Order creation from expired Contract in SAP MM?


Requirement: Based on business requirement, system shouldn’t allow users to create Purchase Order with reference to Contract (outline agreement) which is already expired.

Solution: This requirement can be fulfilled by changing the warning message to Error message about contract expiry message number :06041. But, we should clearly inform users about the impact once the message is changed to Error. After the message is changed to Error, purchase order can’t be created with the expired contract.

Before going to the solution of changing the message type, we will see the message during Purchase Order creation

Below is the contract header screen which is expired. This contract will be used to create the Purchase Order. We can see in below screen that the contract validity End is 31.01.2018

Below screen shows the Warning message related to contract expiry but it won’t stop the creation of Purchase Order although it gives warning. So, it will be like an information to the user who is creating Purchase Order. User can ignore the warning message and proceed with PO creation

Message details are provided below

Based on business requirement, the solution is decided to change the message from Warning (W) to Error (E). The configuration path to make these changes is

SPRO-IMG Reference-Material Management-Purchasing-Environment Data-Define Attributes of System Messages-System messages

This configuration setting will be helpful to stop the creation of both Purchase Requisition and Purchase Order with reference to expired Contract document.

I hope this support issue is helpful for your learning. Go through my documents/videos and provide your valuable feedback.

Thanks and Best Regards,

Ganesh Padala

ganeshsapmmwm

How to identify a manually entered output message type in a document like Purchase Order?


Answer:

We can identify the list of message types which are entered manually for a Purchase order by inputting Purchase Order number in object key field along with input of X to field MANUE. It will give the details of output types which are maintained manually.

Same approach can be used for other documents like Outbound delivery, Shipment etc. If MANUE=Blank, it comes under automatically updated with output condition records

Input Screen:

Output Screen:

Regards,

Ganesh Padala

ganeshsapmmwm

How to get the program details of Transaction Code (s)?


Answer:

We can get the program details of a single Transaction code with the help of Transaction Code SE93. But if we need the programs of multiple Transaction codes, we can use table TSTC to get the same. You can find below screen shots which will provide respective details.

This table can be used to get the details of Transaction codes from a Program also

Input Screen:

Output Screen:

Regards,

Ganesh Padala

ganeshsapmmwm

SAP MM Mock Interview 5 by Ganesh Padala


Hi Friends,

I am sharing one more good mock interview about SAP MM. I hope it will be helpful for your interview preparation. You can watch and give your valuable feedback.

Regards,

Ganesh

ganeshsapmmwm

SAP WM Interview Questions Part 2 by Ganesh Padala


Hi Friends,

I came with one more video where I explained Interview Question along with answer in detail. I hope it will be helpful. Please provide your valuable feedback.

Regards,

Ganesh

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SAP WM Interview Questions Part 1 by Ganesh Padala


Hi Friends,

I came with WM Interview Question with detailed explanation. I hope you will get some knowledge from this video. You can watch and provide your valuable comments.

 

 

Best Regards,

Ganesh Padala

Mail: ganesh.sap2015@gmail.com

 

Video ganeshsapmmwm

SAP MM Interview Questions Part 1 by Ganesh Padala


Hi Friends,

 

I started making new kind of SAP MM interview questions with detailed explanation. I hope it will be helpful. Please watch and give your valuable comments.

 

 

 

Best Regards,

Ganesh Padala