Reversal process steps for different type of Goods Receipts in SAP S/4 HANA

Steps for the reversal Process of Inbound Delivery receipt process with 101:

Go to VL09 and reverse the Goods Movement of 101
Then VL32N – Pack tab to delete the assignment of HU. System will prompt a popup to ask resetdlvassignment. Click on that.
Now delete the Inbound Delivery with VL32N

Steps for the reversal Process of Inbound Delivery receipt process with 105:

Go to VL09 and reverse the Goods Movement of 105
Then VL32N – Pack tab to delete the assignment of HU. System will prompt a popup to ask resetdlvassignment. Click on that.
Then find the 103 Material Document as per the quantity of the Inbound delivery and cancel that Material Document with MBST/MIGO-Cancellation. You can find it in PO History.
Now delete the Inbound Delivery with VL32N

Steps for the reversal Process of Inbound Delivery receipt process with 109:

Go to VL09 and reverse the Goods Movement of 109
Then VL32N – Pack tab to delete the assignment of HU. System will prompt a popup to ask resetdlvassignment. Click on that.
Then find the 107 Material Document as per the quantity of the Inbound delivery and cancel that Material Document with MBST/MIGO-Cancellation. You can find it in PO History.
Now delete the Inbound Delivery with VL32N

In Supply Chain Management, a Reversal Goods Receipt (GR) is the process of canceling or undoing a previously posted goods receipt. This is a critical corrective action used to maintain inventory accuracy and financial integrity when errors occur during the receiving process.

Key Points of the Reversal Process

1. Purpose of Reversal

The primary reason for a reversal is to correct human or system errors without deleting the audit trail. Common scenarios include:

Incorrect Quantity: Receiving more or fewer items than physically delivered.
Wrong Material: Entering the wrong SKU or part number into the system.
Wrong Storage Location: Assigning stock to the incorrect bin or warehouse zone.

2. The “Mirror Image” Principle

A reversal is essentially a negative movement that mirrors the original transaction. In systems like SAP, this is often handled via specific Movement Types (e.g., if a standard GR is Movement Type 101, the reversal is often 102).

Stock Impact: It deducts the quantity from the current inventory.
Financial Impact: It credits the stock account and debits the GR/IR (Goods Receipt/Invoice Receipt) clearing account, effectively “zeroing out” the initial accounting entry.

3. Constraints and Prerequisites

You cannot always perform a simple reversal. Key constraints include:

Invoice Verification: If the vendor’s invoice has already been posted and cleared for payment, the system will usually prevent a GR reversal until the invoice is cancelled (Credit Memo).
Consumption: If the goods have already been issued to a production order or sold to a customer, the reversal will fail because the stock is no longer available in the warehouse.

4. Documentation and Audit Trail

Unlike deleting a record, a reversal creates a new document (a Reversal Material Document). This ensures that auditors can see exactly what happened: the original mistake and the subsequent correction. This transparency is vital for compliance and supply chain visibility.

Process Flow Summary

Identification: Error is found in the original GR.
Verification: Check if stock is still available and invoices are not yet paid.
Execution: Post the reversal document (using the reference of the original GR).
Update: Inventory levels, Purchase Order history, and General Ledger accounts are automatically updated.