Purchase Requisition is an internal purchasing document and Purchase order is an external purchasing document which will be shared with Vendor to get the ordered materials. We can get the Purchase Order details which are created with reference to respective purchase requisition by using below logic. The PO creation date and time details can be taken by following below two steps
Step 1: Pass Purchase Requisition (BANFN) in EBAN table and get Purchase Order (EBELN). Below screenshots are provided to understand the input data and output data. Transaction code which is used for below screenshots is SE16N
Input Screen is provided below where the Table and Purchase Requisition field are highlighted
Output Screen is provided below where the Purchase order field is highlighted
Step 2: Pass above Purchase Order Number (EBAN-EBELN) as OBJECTID , Application object Change id (CHANGE_IND) = I in CDHDR table and get the PO Creation Date (UDATE) and time (UTIME) as shown below
Input data is provided below by highlighting the Table and input fields
Output data is provided below where the required fields Date and Time are highlighted
We can use this logic when you get the requirement to fetch PO creation date and time for any custom report and smart forms. I hope this document is helpful for you. Thanks for viewing the document. Please provide your valuable feedback and share with your network.
Requirement: Business wants to have control in system to give error if any user tries to cancel GR document without cancelling the IR document. This will be helpful to avoid any inconsistencies between GR and IR.
Solution: We should suggest to use GR Based Invoice verification process to the business if they are not using. If they are already using GR Based IV, it will be fine. As per SAP standard system, there is a configuration where we can setup which movements can be allowed after posting Invoice Receipt for a purchase order.
For example: 122- Return to Vendor should be allowed and 102- Cancel of GR Document should not be allowed
Below configuration needs to be used to put this control. The path for configuration : SPRO- SAP Reference IMG-Materials Management-Inventory Management and Physical Inventory-Goods Receipt-For GR-Based IV, Reversal of GR Despite Invoice
Once you click on the node – For GR-Based IV, Reversal of GR Despite Invoice , below screen will be appeared. Movement types need to be maintained along with check box.
Indicates that in the case of GR Based IV, you can enter a reversal in respect of the purchase order, or a return delivery, even though the corresponding invoice for the goods receipt document has already been posted.
If RevGR desp.IR = X, it means GR cancellation/Return to Vendor can be done without cancelling IR document
If RevGR desp.IR = Blank, it means GR cancellation/Return to Vendor can’t be done without cancelling IR document
As the requirement is to test the cancellation of GR Document after posting both GR and IR for purchase order, we can consider that the GR and IR are completed for the Purchase Order. Below is the transaction to cancel the GR document without performing IR cancellation. You can observe the error message based on above configuration.
Transaction Code is MIGO. You can perform the cancellation of Material Document with Transaction Code MBST also. You can observe the error message once you click on Check or Post button
Error details are provided below for the information.
The error message will be given by the system when user tries to cancel the material document without cancelling the IR document when GR Based IV is activated in PO. Below screenshot is provided from the Purchase Order where GR Based IV flag will be available
This error can be resolved if you follow below steps
Cancel IR document with MR8M Transaction Code
Cancel GR document with MIGO-Cancellation or MBST Transaction Code
I hope this support issue document will be helpful for you. Keep learning and sharing. All the Best
We can identify the list of message types which are entered manually for a Purchase order by inputting Purchase Order number in object key field along with input of X to field MANUE. It will give the details of output types which are maintained manually.
Same approach can be used for other documents like Outbound delivery, Shipment etc. If MANUE=Blank, it comes under automatically updated with output condition records
In this videos, you will get the configuration and details of front end transactions of SAP Material Master. You can watch both videos to learn about Material Master. I hope these videos will be helpful for your learning.
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