In this video, I have provided the business usage of PR Release strategy along with Configuration and Testing. I hope it will be helpful for your learning as the process is explained with simple language.
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Requirement: Business wants to have control in system to give error if any user tries to cancel GR document without cancelling the IR document. This will be helpful to avoid any inconsistencies between GR and IR.
Solution: We should suggest to use GR Based Invoice verification process to the business if they are not using. If they are already using GR Based IV, it will be fine. As per SAP standard system, there is a configuration where we can setup which movements can be allowed after posting Invoice Receipt for a purchase order.
For example: 122- Return to Vendor should be allowed and 102- Cancel of GR Document should not be allowed
Below configuration needs to be used to put this control. The path for configuration : SPRO- SAP Reference IMG-Materials Management-Inventory Management and Physical Inventory-Goods Receipt-For GR-Based IV, Reversal of GR Despite Invoice
Once you click on the node – For GR-Based IV, Reversal of GR Despite Invoice , below screen will be appeared. Movement types need to be maintained along with check box.
Indicates that in the case of GR Based IV, you can enter a reversal in respect of the purchase order, or a return delivery, even though the corresponding invoice for the goods receipt document has already been posted.
If RevGR desp.IR = X, it means GR cancellation/Return to Vendor can be done without cancelling IR document
If RevGR desp.IR = Blank, it means GR cancellation/Return to Vendor can’t be done without cancelling IR document
As the requirement is to test the cancellation of GR Document after posting both GR and IR for purchase order, we can consider that the GR and IR are completed for the Purchase Order. Below is the transaction to cancel the GR document without performing IR cancellation. You can observe the error message based on above configuration.
Transaction Code is MIGO. You can perform the cancellation of Material Document with Transaction Code MBST also. You can observe the error message once you click on Check or Post button
Error details are provided below for the information.
The error message will be given by the system when user tries to cancel the material document without cancelling the IR document when GR Based IV is activated in PO. Below screenshot is provided from the Purchase Order where GR Based IV flag will be available
This error can be resolved if you follow below steps
Cancel IR document with MR8M Transaction Code
Cancel GR document with MIGO-Cancellation or MBST Transaction Code
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Requirement: Based on business requirement, system shouldn’t allow users to create Purchase Order with reference to Contract (outline agreement) which is already expired.
Solution: This requirement can be fulfilled by changing the warning message to Error message about contract expiry message number :06041. But, we should clearly inform users about the impact once the message is changed to Error. After the message is changed to Error, purchase order can’t be created with the expired contract.
Before going to the solution of changing the message type, we will see the message during Purchase Order creation
Below is the contract header screen which is expired. This contract will be used to create the Purchase Order. We can see in below screen that the contract validity End is 31.01.2018
Below screen shows the Warning message related to contract expiry but it won’t stop the creation of Purchase Order although it gives warning. So, it will be like an information to the user who is creating Purchase Order. User can ignore the warning message and proceed with PO creation
Message details are provided below
Based on business requirement, the solution is decided to change the message from Warning to Error (E). The configuration path to make these changes is
SPRO-IMG Reference-Material Management-Purchasing-Environment Data-Define Attributes of System Messages-System messages
This configuration setting will be helpful to stop the creation of both Purchase Requisition and Purchase Order with reference to expired Contract document.
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I am happy to share one of the important topics in SAP which is used in every project by almost all consultants irrespective of the module. I hope it will be helpful for your regular job. You can watch, learn and share with your circle to make useful to many members. Give your valuable comments about video
I have recorded the session about Purchasing process in SAP MM. In this video, SAP Purchasing process is explained along with few sap screen shots. Please find the video below. I hope it will be helpful. I will come up with few more better quality videos soon.