Purchase Requisition is an internal purchasing document and Purchase order is an external purchasing document which will be shared with Vendor to get the ordered materials. We can get the Purchase Order details which are created with reference to respective purchase requisition by using below logic. The PO creation date and time details can be taken by following below two steps
Step 1: Pass Purchase Requisition (BANFN) in EBAN table and get Purchase Order (EBELN). Below screenshots are provided to understand the input data and output data. Transaction code which is used for below screenshots is SE16N
Input Screen is provided below where the Table and Purchase Requisition field are highlighted
Output Screen is provided below where the Purchase order field is highlighted
Step 2: Pass above Purchase Order Number (EBAN-EBELN) as OBJECTID , Application object Change id (CHANGE_IND) = I in CDHDR table and get the PO Creation Date (UDATE) and time (UTIME) as shown below
Input data is provided below by highlighting the Table and input fields
Output data is provided below where the required fields Date and Time are highlighted
We can use this logic when you get the requirement to fetch PO creation date and time for any custom report and smart forms. I hope this document is helpful for you. Thanks for viewing the document. Please provide your valuable feedback and share with your network.
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Generally the requirement of pre closing the purchase order comes from the business frequently due to several reasons like the vendor has stopped supplying suddenly or that material is not required any more in the future etc. I have provided the document here to close Purchase order. Once you close the Purchase order, it won’t be allowed to do Goods Receipt.
Closing Purchase Order -No future GR:
Once we activate the flag for Delivery Completed field, system won’t allow to do Goods Receipt for this Purchase Order. Delivery Completed indicator is available in the Delivery tab of the Purchase Order item.
Requirement: User wants to close the Purchase requisition items which are open i.e. partially converted to Purchase Order or Purchase Order is not yet created. User requirement is the creation of Purchase Order should not be allowed by the system for respective Purchase Requisition.
Solution: The best solution to fulfil this requirement is activating the CLOSED flag for required items of the Purchase Requisition. This can be done for any item of the Purchase Requisition. Screen shot is given below
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I have recorded the session about Purchasing process in SAP MM. In this video, SAP Purchasing process is explained along with few sap screen shots. Please find the video below. I hope it will be helpful. I will come up with few more better quality videos soon.
I have come up with new document which contains the required settings along with process steps to create Purchase order automatically. I hope this document will help you. You can view and download the document from below link.
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