How to stop the cancellation of Goods Receipt Material Document before cancelling Invoice Receipt Document?

Requirement: Business wants to have control in system to give error if any user tries to cancel GR document without cancelling the IR document. This will be helpful to avoid any inconsistencies between GR and IR.

Solution: We should suggest to use GR Based Invoice verification process to the business if they are not using. If they are already using GR Based IV, it will be fine. As per SAP standard system, there is a configuration where we can setup which movements can be allowed after posting Invoice Receipt for a purchase order.

For example: 122- Return to Vendor should be allowed and 102- Cancel of GR Document should not be allowed


Below configuration needs to be used to put this control. The path for configuration : SPRO- SAP Reference IMG-Materials Management-Inventory Management and Physical Inventory-Goods Receipt-For GR-Based IV, Reversal of GR Despite Invoice

Once you click on the node – For GR-Based IV, Reversal of GR Despite Invoice , below screen will be appeared. Movement types need to be maintained along with check box.

Indicates that in the case of GR Based IV, you can enter a reversal in respect of the purchase order, or a return delivery, even though the corresponding invoice for the goods receipt document has already been posted.

If RevGR desp.IR = X, it means GR cancellation/Return to Vendor can be done without cancelling IR document

If RevGR desp.IR = Blank, it means GR cancellation/Return to Vendor can’t be done without cancelling IR document


As the requirement is to test the cancellation of GR Document after posting both GR and IR for purchase order, we can consider that the GR and IR are completed for the Purchase Order. Below is the transaction to cancel the GR document without performing IR cancellation. You can observe the error message based on above configuration.

Transaction Code is MIGO. You can perform the cancellation of Material Document with Transaction Code MBST also. You can observe the error message once you click on Check or Post button

Error details are provided below for the information.

The error message will be given by the system when user tries to cancel the material document without cancelling the IR document when GR Based IV is activated in PO. Below screenshot is provided from the Purchase Order where GR Based IV flag will be available

This error can be resolved if you follow below steps

  1. Cancel IR document with MR8M Transaction Code
  2. Cancel GR document with MIGO-Cancellation or MBST Transaction Code

I hope this support issue document will be helpful for you. Keep learning and sharing. All the Best

Thanks and Best Regards,

Ganesh Padala

How to stop the Purchase Order creation from expired Contract in SAP MM?

Requirement: Based on business requirement, system shouldn’t allow users to create Purchase Order with reference to Contract (outline agreement) which is already expired.

Solution: This requirement can be fulfilled by changing the warning message to Error message about contract expiry message number :06041. But, we should clearly inform users about the impact once the message is changed to Error. After the message is changed to Error, purchase order can’t be created with the expired contract.

Before going to the solution of changing the message type, we will see the message during Purchase Order creation

Below is the contract header screen which is expired. This contract will be used to create the Purchase Order. We can see in below screen that the contract validity End is 31.01.2018

Below screen shows the Warning message related to contract expiry but it won’t stop the creation of Purchase Order although it gives warning. So, it will be like an information to the user who is creating Purchase Order. User can ignore the warning message and proceed with PO creation

Message details are provided below

Based on business requirement, the solution is decided to change the message from Warning (W) to Error (E). The configuration path to make these changes is

SPRO-IMG Reference-Material Management-Purchasing-Environment Data-Define Attributes of System Messages-System messages

This configuration setting will be helpful to stop the creation of both Purchase Requisition and Purchase Order with reference to expired Contract document.

I hope this support issue is helpful for your learning. Go through my documents/videos and provide your valuable feedback.

Thanks and Best Regards,

Ganesh Padala